Each club appoints a representative for their girls’ program and one for their boys’ program. Separate meetings are scheduled throughout the year. Boy's and girl's meetings are held once a month via call-in teleconferences. These meetings are extremely important because timely information and instructions regarding NCJLA practices, policies, and procedures for the particular season are shared and discussed. It is then the responsibility of the representatives in attendance to pass this information along to their clubs, coaches, and players. The NCJLA event calendar includes exact dates and times for these meetings.