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9. Scheduling Games

Conferences
Conferences are subgroups within each division (girls or boys age level and competitive level, example: Girls U15B.) Conferences are generally east, west, north or south.  NCJLA commissioners work with the NCJLA Boys or Girls Director to establish conferences in early December as soon as registration closes.  Commissioners play a key roll in determining details of play for each conference.

Requirements for conference games:  Teams in some conferences must play all teams at least once in a team’s conference to be eligible for end of season championships, playoffs, or end of season festival. See the scheduling guidelines for boys game scheduling or girls game scheduling for exact requirements for conference games per division. NCJLA recommends scheduling both a home and an away game with each opponent whenever possible.
 

Girls Game Scheduling

Girls youth and high school teams kick off their season the first week of March with the NCJLA Umpire Training and Play Day typically held at fields A & B on Treasure Island.  The season ends the third weekend in May with a championship tournament (GHS & ‘A’ divisions), a flighted tournament (top 8 teams from the ‘B’ divisions), or a festival (lower ‘B’ division teams, U11, & U9). See NCJLA calendar for girls regular season start and end dates.

 

For the 2015 season the girls teams will have a decentralized scheduling process.  Click here for detailed information regarding the scheduling of girls games.

 

Girls game cancelations, reschedules and changes are to be submitted to the NCJLA via an online form no later than 120 hours (5 days) prior to the game in question.  Click here for the online game change form.  One person per club should be in charge of submitting game changes.  Game changes must be sent to the division commissioner, the umpire assignor, and to the NCJLA webmaster. For more information: How do I cancel or change a game?
 

Boys Game Scheduling

Click here for detailed information on scheduling boys games.

 

Boys game cancelations, reschedules and changes are to be submitted to the NCJLA via an online form no later than 72 hours (3 days) prior to the game in question.  Click here for the online game change form. For more information: How do I cancel or change a game?

 

See the NCJLA events calendar for boys regular season start and end dates.
 

Entering Games Into NCJLA Website

The website provides all the information and instructions necessary for clubs to load their games directly into the NCJLA’s League Athletics website.  See these documents for detailed instructions to load and confirm games:  How does the home team load a game? And How does the visiting team confirm a game?

 

Inter-Division Games (Non Divisional) 

Games outside an age level or competitive level (for example boys U13B vs. U13C) may be included on a team’s game schedule and will be marked as "non-divisional" on schedules so the results do not count in a team’s standings.

 

Games Outside NCJLA (NCJLA Team vs. Non-NCJLA Team):

Games with non-NCJLA teams are to be coordinated directly by the clubs.  Arrangements for officials are to be handled directly with the official’s organization, not through the NCJLA.  All players and coaches from non-NCJLA teams must have valid US Lacrosse memberships.  These games are not to be entered into the NCJLA game schedule on the website.

Cancelations, rescheduled games, forfeits, no-shows/unilateral changes and chronic team withdrawals

NCJLA clubs invest notable time and resources developing and agreeing to mutually acceptable game schedules before the season starts.  Clubs are expected to understand the potential time conflicts for each team before scheduling starts and schedule games accordingly. 

 

Cancelations for reasonable cause - Once the game schedule is locked, games should only be canceled for reasonable causes such as field issues out of the control of a club or weather.  Notice should be given as soon as possible to both the visiting teams’ coaches/team managers and officials but no later than 1 hour before the visiting team and officials are likely to depart their home city. Game cancelations must be reported to the NCJLA as specified in Game Cancelation and Changes, and within 72 hours (3 days) of the game for boys teams and 120 hours (5 days) for girls teams.  The NCJLA will accommodate rescheduling, or refund fees if rescheduling is not possible provided adequate notice was given.

 

Rescheduled or mutually agreed upon canceled games - NCJLA teams may reschedule or cancel games if both teams agree to the change and the NCJLA is informed via the Game Cancelation and Changes submission no less than 72 hours (3 days) in advance of the game for boys teams and 120 hours (5 days) for girls teams.  Cancelation or changes of league required games must receive commissioner approval before the game will be rescheduled by the NCJLA.  The NCJLA reserves the right to charge each club for these changes, not to exceed $30/game change.

 

Forfeits – Teams from time to time may discover they are short of the legal number of players.  Coaches or team managers should inform the opposing team’s coach and team manager as soon as they are aware of this situation.  Both teams are expected to show up at the venue per the schedule.  The team without enough players will forfeit the game but may borrow players if the opposing team agrees.  Alternatively, the coaches can agree to field an equal number but fewer players per side.  In either case an officiated scrimmage will be played instead of an official game. Forfeited games scores of 1-0 in favor of the team with all of its players are put into the NCJLA website after the event.

 

No-shows and unilateral changes - Not showing up for a game or unilaterally cancelling a game for reasons such as a team doesn’t want to travel, or will be short players, is not acceptable. A game score of 1-0 in favor of the offended team will be put into the NCJLA website after the event.

 

The first time a team does not show up for a scheduled game or unilaterally makes game changes it will be ineligible to play in any end of season championship, tournament, or end-of-season festival, and no refund will be allowed on any fees. The team choosing not to participate is also responsible for all officials’ fees as well as field use fees incurred by the home team. These fees must be paid before the club will be allowed to register any teams for the subsequent season.

The second time in the same season a team does not show up for a scheduled game or unilaterally makes game changes its remaining season will be canceled and the club will be put on probation.

Chronic team withdrawals – Clubs should register teams only if they are certain they can field enough players but even more importantly clubs should withdraw teams before scheduling starts if they know that they do not have enough players to reasonably support a team.   Withdrawal of teams after scheduling has started negatively impacts a multitude of teams, clubs as well as NCJLA and official assignors and administrators.  

A club that withdraws a team after the schedules are locked or has a team’s season canceled by the NCJLA is put on probation for a period of one year. 

If a club withdraws a team after schedules are locked or has a team’s season canceled by the NCJLA a second year in a row the NCJLA board will be required to vote on the suspension of the club membership effective at the end of that season.

Fields
You can find a list of fields for scheduling on the Fields page found along the left side navigation or click here for the same page. The listing defaults to an alphabetical list by City Name, you can click on the City Name header to switch to an alphabetical listing by Field Name.

If you do not find the field that you need to schedule on the Fields page please send the field information to .

Click here for the field information that you need to send.


 


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